Alpha Candidates
A candidate database that deduplicates applicants by email, stores CVs, and keeps a notes timeline per person.
Every person who applies (or that a recruiter adds manually) gets a single candidate record at HR → Candidates. Applications link back to the candidate, so someone who applies to three vacancies shows up once, with their full history.
Where candidates come from
| Source | How the candidate is created |
|---|---|
application | A public application automatically finds-or-creates a candidate by email (case-insensitive) and attaches the uploaded CV |
sourced | A recruiter adds the candidate manually (e.g. found on LinkedIn) |
referral | Added manually, flagged as a referral |
other | Anything else |
Deduplication is by email per tenant: submitting a second application with the same email address links it to the existing candidate instead of creating a duplicate, and adds the new CV to their documents.
The candidate profile
Open a candidate to see:
- Profile: contact details, current role, skills, tags, desired salary and availability.
- Documents: every CV and attachment, uploadable via drag-and-drop and downloadable at any time. Files must be PDF, DOC or DOCX (max 10 MB).
- Applications: all their applications across vacancies, with status.
- Activity: a timeline of everything that happened, plus free-form notes. Use this for call notes, interview impressions, and internal remarks.
Statuses
| Status | Meaning |
|---|---|
active | In your talent pool |
placed | Hired/placed: set automatically when one of their applications is marked Hired |
do_not_contact | Asked not to be contacted (or otherwise off-limits) |
archived | No longer relevant |
Permissions
Candidate access uses the READ_CANDIDATES / MANAGE_CANDIDATES permissions.
The default Recruiter role bundles vacancy, application and candidate
permissions without any employee/time-tracking access, ideal for
recruitment-agency tenants.