Alpha Availability
Week-by-week team availability derived from actual calendar events
Team Availability
The availability page (Calendar > Availability) shows, hour by hour, how much of your team is free during a given week. Availability is not configured manually — it is derived from people's actual calendar events. Anyone without an event in a given hour counts as available for that hour.
The page is visible to users with calendar management permission.
The Availability Grid
The grid shows one column per day (Monday through Sunday) and one row per hour between 08:00 and 18:00. Each cell displays the available capacity for that hour, expressed in FTE, and is color-coded by how much of the total capacity is free:
| Color | Available Capacity |
|---|---|
| Green | 75% or more |
| Yellow | 50% – 74% |
| Orange | 25% – 49% |
| Red | Below 25% |
Click any cell to see exactly who is available and who is busy during that hour, including each person's FTE weight.
How Availability Is Calculated
- Only active employees are included.
- An employee counts as busy for an hour when one of their calendar events overlaps it. This includes events synced from connected external calendars (Google Calendar or Outlook).
- Each employee is weighted by FTE, calculated from their active contract hours divided by their weekly hour target. Employees without a contract or hour target count as 1.0 FTE.
The numbers therefore reflect real-time openness: as soon as a meeting lands on someone's calendar, the affected hours update.
Filtering by Team
Use the team filter at the top of the page to limit the grid to the members of one or more teams. With no team selected, all active employees are included.
Week Navigation
Use the arrow buttons to move to the previous or next week. Click the displayed date range to jump back to the current week.