ERP ModuleSuppliers
Supplier Management
Managing vendors and suppliers in Alpha
Supplier Management
The Suppliers module manages your vendor relationships and purchasing.
Supplier Information
Basic Details
| Field | Description |
|---|---|
| Name | Company name |
| Tax ID | VAT/Tax identification |
| Primary email | |
| Phone | Primary phone |
| Website | Company website |
Addresses
| Address Type | Purpose |
|---|---|
| Primary | Main business address |
| Ordering | Where to send POs |
| Payment | Remittance address |
Purchasing Settings
| Setting | Description |
|---|---|
| Payment Terms | Default payment conditions |
| Currency | Transaction currency |
| Lead Time | Standard delivery days |
| Minimum Order | Minimum order value |
Creating Suppliers
Step 1: Navigate to Suppliers
- Go to ERP > Suppliers
- Click Add Supplier
Step 2: Enter Details
- Enter supplier name
- Add tax ID
- Enter contact information
- Add addresses
Step 3: Configure Settings
- Set payment terms
- Select currency
- Enter lead time
- Set minimum order value
Step 4: Save
Review and save supplier record.
Supplier Products
Linking Products
Associate products with suppliers:
- Open product
- Go to Suppliers tab
- Add supplier
- Enter supplier details:
- Supplier SKU
- Purchase price
- Lead time
- Minimum quantity
Multiple Suppliers
Products can have multiple suppliers:
- Primary supplier
- Alternative suppliers
- Different pricing per supplier
Supplier Performance
Tracking Metrics
| Metric | Description |
|---|---|
| On-time Delivery | % delivered on time |
| Quality | Defect/return rate |
| Price Stability | Price change frequency |
| Responsiveness | Communication speed |
Performance Review
View supplier scorecard:
- Open supplier
- Go to Performance tab
- Review metrics
Supplier Status
| Status | Description |
|---|---|
| Active | Normal operations |
| Probation | Under review |
| Blocked | Cannot order |
| Inactive | No longer used |
Supplier Reports
| Report | Contents |
|---|---|
| Supplier List | All suppliers |
| Spend by Supplier | Purchase volume |
| Lead Time Analysis | Delivery performance |
| Price Comparison | Compare suppliers |
Best Practices
Supplier Management
- Maintain multiple sources
- Review performance regularly
- Negotiate terms annually
- Update contact info
Risk Management
- Diversify critical supplies
- Monitor financial health
- Plan for disruptions