Alpha Purchase Orders Overview
Managing procurement in Alpha
Purchase Orders Overview
Purchase orders (POs) manage the procurement of goods and services from suppliers.
PO Lifecycle
Status Definitions
| Status | Description |
|---|---|
| Draft | Being prepared |
| Pending Approval | Awaiting approval |
| Approved | Approved, ready to send |
| Sent | Sent to supplier |
| Partially Received | Some goods received |
| Received | All goods received |
| Completed | PO closed |
| Cancelled | PO cancelled |
PO Components
Header Information
| Field | Description |
|---|---|
| Supplier | Vendor supplying goods |
| PO Date | Order creation date |
| Expected Delivery | Anticipated receipt date |
| Delivery Address | Where to receive goods |
| Payment Terms | Payment conditions |
Line Items
| Field | Description |
|---|---|
| Product | Item being ordered |
| Quantity | Amount ordered |
| Unit Price | Cost per unit |
| Discount | Negotiated discount |
| Total | Line total |
Key Features
Approval Workflow
POs may require approval:
- Based on amount thresholds
- Role-based approvers
- Multi-level approval
Goods Receipt
Track deliveries against PO:
- Partial receipts supported
- Quality inspection option
- Automatic stock update
Supplier Management
Link to supplier records:
- Contact information
- Pricing agreements
- Performance history
Navigation
Access Purchase Orders from ERP > Purchase Orders:
- All Orders - Complete PO list
- Awaiting Approval - Pending approvals
- Awaiting Receipt - Ordered, not received
- Completed - Closed POs