Warehouse User Guide
Inventory Counts
Conducting physical inventory counts
Inventory Counts Guide
How to conduct accurate physical inventory counts.
Types of Counts
| Type | When | Scope |
|---|---|---|
| Cycle Count | Regular | Sample of items |
| Full Count | Periodic | All inventory |
| Spot Count | As needed | Specific items |
Before Counting
Preparation
- Get count assignment
- Review items to count
- Gather counting tools
- Clear the area
What You Need
- Count sheet or device
- Pen/clipboard
- Calculator
- Good lighting
Counting Process
Step-by-Step
- Go to assigned location
- Identify first item
- Count quantity carefully
- Record count
- Move to next item
- Continue until complete
Counting Tips
- Count in one direction
- Mark counted items
- Don't assume quantities
- Re-count if unsure
Recording Counts
Entering Results
- Open count in system
- Enter quantities counted
- Note any issues
- Submit count
What to Record
| Field | Information |
|---|---|
| Quantity | Actual count |
| Condition | Good, damaged |
| Notes | Observations |
Handling Discrepancies
When Counts Don't Match
- Recount to verify
- Check nearby locations
- Document finding
- Report to supervisor
Common Causes
| Cause | Check |
|---|---|
| Miscount | Recount |
| Wrong location | Check other bins |
| Pending transaction | Check system |
| Actual variance | Document |
After Counting
Submitting Results
- Review all entries
- Confirm completeness
- Submit for approval
Follow-Up
- Answer any questions
- Help investigate variances
- Participate in adjustments
Best Practices
Accuracy
- Count carefully
- Don't rush
- Ask if unsure
- Document everything
Thoroughness
- Check all locations
- Count all items
- Note all conditions
- Report all findings